For Families » Attendance Information

Attendance Information

To Report an Absence, Dial 510-247-0665, option 1 or extension 9200

or email to cfong@cv.k12.ca.us .

Attendance Policy

A parent/guardian must verify the absence within 72 hours of the absence by calling the Attendance Office voicemail at (510) 247-0665, Press 1.  If immediate assistance is needed, please do not select the attendance voicemail option and do not leave a message.  The Attendance Technician is available from 8:00am-2:00pm.

 

Please be sure to state:

  1. Student's name, including spelling of the last name
  2. Date and period of absence
  3. Reason for the absence, including diagnosis or symptoms
  4. Caller's name and relationship to the student
  5. The best call-back number should we have questions
  6.  If you are calling to report your student ill, please include the symptoms of the illness and whether they have or have not been exposed to anyone who tested positive for COVID-19 in the past 14 days.
 

*Emailing the teacher will not excuse the absence.  You must report all absences to the Attendance Office by phone or email.

 

An automatic attendance phone-dialer, working in conjunction with our attendance computer, will attempt to make day and evening calls when absences are not verified.  Failure to verify the absence within 72 hours will result in the student receiving unexcused absences and possible truancy consequences.

 

Make-up Assignments for Absences

Please do not leave a message on the attendance line for school/homework requests. Check the teacher websites, Student/Parent Portal or Google Classroom, as many teachers will post daily assignments there. If homework is not posted, you may email your student’s teachers through the Parent Portal to request homework.  Friends in the same class can be called for assignments.  Click here to reach the Teacher Directory.

Medical/Dental Appointments

It is recommended that medical appointments be scheduled during non-school hours.  If this is not possible, a doctor’s note is required to verify the appointment for the absence to be excused. 

 

Early Release Any student who must leave campus early for a medical appointment or other reason should obtain an off campus pass from the front office in the morning of the day of early release. Please send a note before school with your student to request early release. The note must include:
    • Your name and relationship to the student
    • Student’s first & last name (include spelling)
    • Student ID number (if available)
    • Reason for the need to be released-be specific.
    • The exact date and time the student must be released from school  and who will be picking them up
    • Please note we cannot release students in the last 30 minutes of the school day
    • Let us know if the child will be returning to school (as they need to check in the office on their return)
      •  

Late Arrival  If your student is coming to school late (after the first bell rings or in between a period)

      • Send a note in with student to turn in to the Attendance Clerk with the reason they are late
      • They are required to have a pass to enter class.  

 

Illness/Injury at School

Students should stay home when ill.  If a student becomes ill or injured at school, the student is to ask permission from the teacher and report to the Health Office.  The Health Office Assistant, and district nurse if necessary, will be available to provide first aid. 

The Health Clerk and student will notify parents/guardians.  Students are NOT to use their personal cell phones to call or text their parents/guardians outside of the Health Office. 

STUDENTS MUST REPORT TO THE HEALTH OFFICE OR ATTENDANCE OFFICE BEFORE LEAVING CAMPUS.

 

 

 

Absences Defined

 Student absences will be categorized in accordance with the following guidelines:

 

Excused absence: 

 
  • Illness/medical verified within 72 hours by parent/guardian (e.g., personal illness, medical/dental/optometry appointment, quarantine)
  • Bereavement (e.g., funeral service - immediate family member)
  • School-sponsored activity (e.g., athletic events, drama, music, student government, counselor, assessment)
  • Prior approval from principal/designee (e.g., religious holiday, family emergency (reason needs to be provided), extended bereavement, court appearance, religious retreat-four hours per semester)

 

Unexcused absence: 

  • Absence not verified by parent/guardian
  • Absence verified by parent/guardian after the 72-hour time limit
  • Parent/guardian notifies school of absence not allowable by law (e.g., vacation, work, oversleeping, traffic/car problems, etc.)
  • School directed exclusion (e.g., suspension, lack of immunization)
  • Skipping or leaving class without permission