For Families » Attendance Information

Attendance Information

To Report an Absence, Dial 510-247-0665, ext. 7003

Click the link to the right for Information on Attendance During Distance Learning

Prompt arrival to class is essential for academic success.   Missing class for any reason interferes with student progress, since each class contains instructional information or activities that are essential to the student.

Attendance Policy

EVERY day a child is absent from school, a parent/guardian must verify the absence within 72 hours of the absence by calling the Attendance Office voicemail at (510) 247-0665, Press 1.  If immediate assistance is needed, please call Ext. 7003.  The Attendance Technician is available from 8:00am-1:00pm.


Please be sure to state:

  1. Student's name, including spelling of the last name
  2. Date and period of absence
  3. Reason for the absence, including diagnosis or symptoms
  4. Caller's name and relationship to the student
  5. The best call-back number should we have questions

A written verification signed by a parent/guardian may also be used to report absences.  Telling the teacher will not excuse the absence.  You must report all absences to the Attendance Office.  


An automatic attendance phone-dialer, working in conjunction with our attendance computer, will attempt to make day and evening calls when absences are not verified.  Failure to verify the absence within 72 hours will result in the student receiving unexcused absences and possible truancy consequences.


Make-up Assignments for Absences

Please do not leave a message on the attendance line for school/homework requests. Check the teacher websites, Student/Parent Portal or Google Classroom, as many teachers will post daily assignments there. If homework is not posted, you may email your student’s teachers through the Parent Portal to request homework.  Friends in the same class can be called for assignments.  Click here to reach the Teacher Directory.


Absences Defined

 Student absences will be categorized in accordance with the following guidelines:


Excused absence: 

  • Illness/medical verified within 72 hours by parent/guardian (e.g., personal illness, medical/dental/optometry appointment, quarantine)
  • Bereavement (e.g., funeral service - immediate family member)
  • School-sponsored activity (e.g., athletic events, drama, music, student government, counselor, assessment)
  • Prior approval from principal/designee (e.g., religious holiday, family emergency (reason needs to be provided), extended bereavement, court appearance, religious retreat-four hours per semester)


Unexcused absence: 

  • Absence not verified by parent/guardian
  • Absence verified by parent/guardian after the 72-hour time limit
  • Parent/guardian notifies school of absence not allowable by law (e.g., vacation, work, oversleeping, traffic/car problems, etc.)
  • School directed exclusion (e.g., suspension, lack of immunization)
  • Skipping or leaving class without permission


Late Arrival

If arriving after school has started, before going to class students are to bring a note signed by the parent/guardian to the Attendance Office to receive a Campus Pass.  Please state the student’s name, date, time, and reason the student is arriving late to school.  Exception: students should proceed directly to their classrooms if they can make it to class within the first 5 minutes of the start of school.


Medical/Dental Appointments

It is recommended that medical appointments be scheduled during non-school hours.  If this is not possible, a doctor’s note is required to verify the appointment for the absence to be excused. 


Early Release

Students are to bring a note signed by the parent/guardian to the Attendance Office BEFORE SCHOOL to receive a Campus Pass.  Please state: the student’s name, date and time of release, reason the student is leaving school, and who s/he will be leaving with.  This person must be on the student’s contact list and should come to the Main Office to meet the student.  ID will be needed to confirm.  The student should show the Campus Pass to the teacher at the beginning of the period from which the student is to be excused.  At the designated time, the student should come to the Main Office to check out. 

For students who do not follow this procedure, we prefer to call at the end of the period in order to minimize disruption during instruction. Please advise your student to obtain a Campus Pass BEFORE SCHOOL and not at the time of departure.


Illness/Injury at School

Students should stay home when ill.  If a student becomes ill or injured at school, the student is to ask permission from the teacher and report to the Health Office.  The Health Office Assistant, and district nurse if necessary, will be available to provide first aid.  The Health Clerk and student will notify parents/guardians.  Students are NOT to use their personal cell phones to call or text their parents/guardians outside of the Health Office.  STUDENTS MUST REPORT TO THE HEALTH OFFICE OR ATTENDANCE OFFICE BEFORE LEAVING CAMPUS.